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Welcome

Helping Businesses Get More Time In Their Day

Virtual Office Administrative Services


Welcome to Janice Cyrenne Virtual Office. I am very passionate about and have had the privilege of supporting companies with virtual office admin services since 2001.


I have been in the Office Admin field now since 1988 and have worked with amazing people and companies in a variety of industries such as real estate, financial brokers, safety consultants, massage therapy, HVAC, Security and Communications, Agronomy, architecture, sales, retail, includes home based, small business, corporations, and manufacturing.


Over the years I have seen and worked with alot of systems and processes, implementing forms, templates, systems and processes to enhance productivity, efficiency, morale and bottom lines for companies.


I am grateful for the support that I received in order to obtain being the 

First Certified Professional Secretary (CPS) in Brandon, MB in 1996.


When you think about it, being organized is what I have helped companies achieve. This allows them more time in their day to do more of what they love to do. This reduces overtime, enhances productivity and morale.


Do you find that you are in need of finding documents easier, getting out of the overtime rut, having more communication, having a system or process in place to follow your communication or simply want to be more organized? 

Is your office in its proper flow that you know it should be?


Then I can help. Please call to discuss your options. If this is something that you might want to consider, please contact me and I will provide simple options to help you achieve a more easeful day and a more efficiently run office.


I offer a variety of services such as performing the virtual office service from my office, outsourcing to my staff located around the world, and offering telephone support for Office Coaching/Mentoring.


Sincerely,

Janice

virtual office services

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Data Entry

Forms and Templates

Spreadsheets

Data entry is what I am very passionate about. Simply put, "I just love to type". My college year book intention was to type 100 words per minute and I have accomplished that. My clients find that this offers more value and efficiency for them.

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Spreadsheets

Forms and Templates

Spreadsheets

If you require spreadsheeting I love working in MS Excel. I will create templates, forms, and databases for you. Whether it be a client lists, numbers, inventory, charting, graphing or trending.

I will either continue to do the work ongoing for you, or set up the template so that you can continue to do the data entry once the original template and layout is created.

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Forms and Templates

Forms and Templates

Forms and Templates

Clients find it very helpful and valuable to be letterhead templates that they can type into so they do not need to get 1000's of sheets printed and then have to continue storing and humidity control. Simply print what you need when you need it. This also goes for envelopes, invoices and more. Templates are good for any type of data that you are consistently needing to gather and use.

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Letterhead

Letterhead

Letterhead

Letterhead design is where I get to use my creativity. I can create a template that you can type and use ongoing and print what you need when you need it, and I can also design letterhead using Vistaprint and get the appropriate amount of letterhead printed and shipped directly to your office!

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Envelopes

Letterhead

Letterhead

Envelopes are another design document that I love to make consistent with your letterhead and color theme. Same thing goes for the letterhead where I can design so that you can simply type into the envelope and print what you need when you need it. I can also design them in Vista print and get the required amount printed for you and shipped directly to your office.

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Invoicing

Letterhead

Invoicing

I offer a variety of ways to do your invoicing for your business. Some clients prefer to use a template that I will design for you and you can use as you need it.

I can also do your invoicing for you using Quickbooks online.

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Doing The Books

Doing The Books

Doing The Books

Options for this service are that I have created a very comprehensive Excel spreadsheet that will track all of your business expenses and income and generate a GST/PST report, and also a Financial Summary that you can simply print out and take to your accountant at the end of the year for your Income Tax prep.

Yes, clients literally bring me their shoebox full of receipts.

I will also help get you more organized by creating file folders for your expenses, including client files to help make this more efficient for you.

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Client Lists

Doing The Books

Doing The Books

I have found working with a variety of clients that as you get busy in your work that they sometimes do not invest in the time to actually create a client list.

I will generate a client list for you in Excel so that the contact information such as email addresses can easily be used to create an email marketing distribution list, or mail outs.

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Office Analysis

Doing The Books

Office Analysis

Clients have found a huge value in my Office Analysis Service.

I will come to your office location and provide a very comprehensive review and analysis of how well your office efficiencies are.

I will work with you to implement new and enhanced systems and processes or simply work with your Office staff to mentor/coach them.

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PowerPoint

Business Cards

PowerPoint

Do you know someone who is in need of a creative and informative PowerPoint presentation?

I love designing powerpoint presentations that catch peoples attention and portray your message in a very effective and creative manner.

Did you know that these PowerPoint presentations can now be saved as a Video format and used online for social media, website, youtube purposes?

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Reports

Business Cards

PowerPoint

Reports are a great way to summarize your information. Whether it be in a physical printed out report with cover pages, electronic documents that are converted to PDF, I can help.

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Business Cards

Business Cards

Business Cards

Business cards are a great way to present your information about what you do and where your business services can be found. I will design your business card for you and get them shipped directly to your office!

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Resumes

Email Management

Resumes

Resumes are a very effective way to summarize your skills and experience. I offer resume services that will highlight your key skills, experience and quality that a potential employer is looking for. This can be done in person or simply over the phone.

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Filing

Email Management

Resumes

Is filing starting to pile up? I can help.

Learn how to make filing fun again.

I can physically come to your office and help you get your filing done, whether it be your physical filing or your electronic files.

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Email Management

Email Management

Email Management

Some clients prefer that I help manage their emails. In today's day and age of information overload, I can help alleviate that.

I will sign into your email account daily and file your old emails into their corresponding file folders.

I will also delete old emails that are no longer required. We will review your criteria of what is needed and what works for you.

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Trade Shows

Transcribing/ Dictation

Data Management

Trade show support is widely needed. For those companies who attend trade shows, I offer ballot templates for door prizes, and I will also type up the names that you have received so that they can now be used as a way to communicate back to them offering your service. I will type up the contact information into a spreadsheet and generate an email distribution list.

I will also help with ensuring you have business cards, and all your appropriate material. I will also design banner images for social media to let people know where you are, and what booth you are located in. 

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Data Management

Transcribing/ Dictation

Data Management

Data management is huge in todays day and age. This includes email management, electronic files, hard copy files, and even cloud management such as Google docs. I will set up your Google docs account, create file folders and upload your documents for you.

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Transcribing/ Dictation

Transcribing/ Dictation

Transcribing/ Dictation

My typing speed of 100 words per minute comes in handy here. Clients can simply use their voice memo on their smart phone and record letters, reports, emails, and text it over to me for dictation/transcribing.

I also can sign into your email account and send out emails on your behalf, or simply email the typed document to your for your distribution.

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Google Docs

Virtual Office Startup Support

Virtual Office Coaching

Google docs is a great way to store all of your business files. I will create your Google docs account, create your file folders accordingly and upload documents and maintain documents from there.

You can also set up printing with the appropriate printer so that you can remote print.

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Virtual Office Coaching

Virtual Office Startup Support

Virtual Office Coaching

Virtual Office Mentoring/coaching.

If you are an existing office admin staff and would like more further support, mentoring on how to be more efficient in your day, I offer half hour and 1 hour telephone mentoring/coaching sessions.

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Virtual Office Startup Support

Virtual Office Startup Support

Virtual Office Startup Support

If you are a Virtual Office admin who is starting your own business, I offer start up coaching support.

From business name selection, reviewing your services, skills, how to market and brand to operating your own business. I am here to help.

Ask Janice cyrenne Virtual office Questions